Collection JM-CZA/Institutions - Archives of organizations and bodies preserved by the Central Zionist Archives

The structure of the collections : Record groups-files-documents
The collections are arranged according to archival record groups and are coded accordingly.
Record groups of institutional archives
For example:
The Central Zionist Office in London – Z4
The Financial Department – S1
The Israel Land Development Company – L18
The Central Bureau of the Jewish National Fund - KKL5
The Chief Bureau of the United Israel Appeal – KH4
The National Council – J1
The World Jewish Congress, the London Office – C2

Files
Every record group consists of files, sometimes a few files and other times, tens of thousands of files, according to the amount of the material produced by the organization, the institution, or the person who produced the material.

The files belonging to a certain record group are given a unique notation within the record group.
For example:
L18\4285
Z4\3393
A43\15
AK826\1

Special documents/items of various types in the files:
Sometimes, below the level of the heading or description of the file, special documents are indicated; those are either related to the general subject of the file or are exceptional items due to their type (a map, photograph, poster, etc.), their size or their content. These items are registered, given a notation and registered on a separate level, below the general description or heading of the file.

For example:
Documents: An exceptional document noted in a file is registered with the notation L18\4285-1t
If another document is noted in the file, it is registered with the notation L18\4285-2t, etc.

Map: A map noted in a file is registered with the notation L18\4285-1m.
If another map is noted in the file it is registered with the notation L18\4285-2m, etc.

Posters: A poster noted in a file is registered L18\4285-1kra
If another poster is noted in the file, it is registered with the notation L18\4285-2kra, etc.

Handbills: A handbill noted in a file is registered with the notation L18\4285-1kru
If another handbill is noted in the file, it is registered with the notation L18\4285-2kru, etc.

Photographs: A photograph noted in a file is registered with the notation L18\4285-1p. If another photograph is noted in the file, it is registered with the notation L18\4285-2p, etc.

Items of exceptional size (larger than A4) found in the files (a document, map, poster, handbill or photograph) are removed and stored in special drawers according to their size. In such cases, a special reference page is added to the file indicating the details of the removed item.